RBRO Products

• Significantly minimize the total number of clicks to complete processes
• Facilitate processes with ease with no additional training required
• Boost productivity by streamlining and expediting e-filing
• Maintain security with no manual export of iManage Work documents before uploading to webpages
• Reduce risk by saving non-integrated documents within iManage Work
• Eliminate content stored on a shared drive
• Increase productivity with less steps/clicks to upload/download content
• Save time as system activity is automatically dated, tracked, and detailed
• Move content to and from iManage Work without having to manually store it on a local machine

While users can save and open “integrated” documents such as Microsoft® Word, Excel, PowerPoint and Adobe® Acrobat® files within the iManage Work environment, this is often not sufficient for today’s workplaces. With the increasing complexity and variety of work performed by many organizations, the use of programs outside of the accepted integrated suite of products is commonplace. As a result, the ability to effectively manage all documents within the document management system (DMS), regardless of file type, can be limited.

Link2DMS makes the most popular non-integrated applications into integrated applications. Link2DMS is a powerful and easy-to-use software tool that enables you to save and open documents created with non-native integrated applications directly within iManage Work. Use to integrate web browsers and web-based applications on the browser level or only on designated pages.

• Enforces organization-wide document standardization policies.
• Allows organizations to choose the information to be included in a Microsoft Word document footer, header or in the body of the text.
• Integration with Microsoft Word ribbon makes it easy to apply identification tag information.
• Can be configured to automatically apply identification information when a document is opened or saved.

Organizations often distinguish Microsoft Word documents by placing specific identification information within the footer, header or body of the document. Easy ID is a customizable tool that enables organizations to stipulate and enforce the type of information to include in a Microsoft Word document, specify the location of the identification tag and apply the appropriate style settings.

With Easy ID, identification information and settings are easily applied to Microsoft Word documents that are saved to iManage Work. With the simple click of a button, Easy ID will populate Microsoft Word documents with the identification information specified. This allows organizations to enforce their document standardization policies by ensuring that all Microsoft Word documents contain the same identification information and are located in the same place within the document.

• Provides automated tasks for moving workspaces and its content from one iManage Work library to another.
• Perform mass movement of folders and documents from one workspace to another, quickly and easily.
• Move data between iManage Work libraries while considering data integrity, metadata, user shortcuts and NRL links.
• Archive targeted content from existing iManage Work databases into a designated Archive Library.
• Copy missing metadata, users, and groups from the source library into the destination library while documents are being archived.
• Choose to rollback content when the transfer fails due to any reason or continue to perform a partial transfer.
• Finish a previous partial transfer by rerunning the task.

One of the most basic functions that law firms and corporate legal department perform within their iManage document management system (DMS) is moving documents, folders, and folder structures from one library location to another.

Transfer is quick, user-friendly, configurable, and cost-effective solution that provides the ability to update document library structure to meet ongoing needs. Transfer also improves user search functionality by moving unnecessary content to an archive library on a scheduled basis, ensuring that only active content is visible to users.

The Link Interceptor that comes as an add-on feature to Transfer automatically re-directs shortcut links to the correct document, even if it has been moved to a new library.

• Designed to be offered as Software-as-a-Service (SaaS) in a secure cloud environment, HAVEN can fetch the latest updates of documents and content from related workspaces from iManage on a timely basis.
• In the event of a crisis, the firm’s admin can activate HAVEN to provide iManage users with access to material so that they can continue working business as usual. Similarly, businesses can utilize HAVEN during scheduled network downtime.
• User security data from iManage is automatically synchronized with HAVEN once this system is turned on.
• User Interfaces (UI) are structured to mimic the iManage environment so users can seamlessly transition to HAVEN to ensure business continuity. Consequently, staff do not require training to start utilizing HAVEN; they are already familiar with the processes.

The realities of disasters are uncontrollable. The immense responsibility to keep users working during access disruption requires a reliable solution. Update your business continuity plan with HAVEN, the solution that ensures iManage users have uninterrupted access to business-critical content when access to iManage is interrupted due to crisis situations.

HAVEN is an RBRO cloud service that provides rapid access to iManage content in the case of a significant event that prevents users from accessing their Work product through normal means.

• Safeguard files from malware propagation, reducing infection risks.
• Ensure protection with a file repository located in a separate silo.
• Significantly reduce attack risks by coupling Transport AC with robust protection software.
• Provide staff with access to data from offsite or cloud-hosted systems during malware attacks.
• Maintain data availability if primary systems like Active-Directory or BIOS are compromised.
• Protect against data loss in critical situations.
• Enable uninterrupted database querying for reporting.
• Ensure Workflow continuity, by facilitating integration with SQL data and back-end file contents.
• Data control reassurance in cloud migration, ensuring access to valuable content in times of crisis.

As businesses increase their participation in the iManage cloud, questions arise regarding the need for auxiliary access to content for reporting, integration, and alternate-use cases in emergency situations. Transport – Auxiliary Cache (AC) enables a secure, on-premise or cloud-based repository to host a continuously updated copy of information from iManage Cloud or iManage on-premise repositories.

When new content is added to the iManage repository or content in iManage is changed, the updated documents are automatically synchronized to the Auxiliary Cache repository and stored in a customer-controlled Windows file store. In addition, the system can act as an independent backup for added assurance and a database to integrate with other applications for iManage data-driven workflows and reporting.

• Allows users to ‘right-click’ individual documents, a series of documents or entire folders in the Microsoft Windows file system for import into iManage Work
• Automatically applies destination workspace metadata to documents during the import process
• Incorporates seamless profiling and allows users to maintain consistent document and folder organization within iManage Work

Easy Import is an easy-to-use tool that allows users to directly move or copy documents and/or folders from the Microsoft Windows file system into iManage Work. It allows:

• non-uniform structures to be easily imported into iManage Work by end-users;
• content to be migrated when needed, instead of relying on a larger administrator-managed import; and
• quick and easy import of content provided by clients or new staff.

Easy Import allows individual users to import their locally-saved documents to iManage Work.  To maintain consistent organization, Easy Import allows users to directly import a Microsoft Windows folder structure into iManage Work. In addition, documents imported into iManage Work with Easy Import will automatically be profiled with the metadata of the destination workspace and folder. With Easy Import, users simply have to ‘right-click’ the document or folder to be imported and:

• move or copy individual documents to iManage Work, with the option to add the document as a new version, new document or to overwrite an existing iManage Work document;
• simultaneously move or copy multiple documents and/or folders into iManage Work, or
• move or copy entire folder structures to iManage Work.